Office Manager

Position: Office Manager
Reports to: Restaurant Director
Business Address: 1059 Alberni Street, Vancouver, BC, V6E 1A1
Location of work:  Vancouver, BC
Company Operating Name:  Toptable Group
Salary:  $48,000/year
Benefits package offered:  Eligible for Extended Benefits
Status: Permanent, full-time at 40 hours per week
Vacancies: One (1)

For over three decades, Toptable Group has defined elegant yet approachable dining through the passion and commitment of its award-winning chefs, renowned restaurant and wine directors, and dedicated staff members. Toptable is a rapidly growing hospitality company with a current portfolio of 9 restaurants operating both locally and in the US.

Thierry Busset is widely regarded as one of the finest pastry chefs in North America. Our shop boasts a stunning room featuring classic chocolates, macarons, cakes and pastries: all items are hand-made daily using only premium ingredients. Barista crafted espresso and liquid chocolate beverages are also a central part of the cafe, complimented by a selection of sandwiches, soup and savoury offerings. We are also licensed and offer a selection of wine and spirits to complement our wide array of products.

Job Summary:

The Office Manager will play an important role in the operations of the restaurant by providing a high level of confidential administrative and personal support to the team. The ideal candidate will be organized, proactive in their approach, and passionate about the hospitality industry.


Essential Duties and Responsibilities:
(Other duties may be assigned as required)

  • Act as key liaison between Thierry management team and head office team
  • Collect all onboarding documents for new hires and ensure onboarding completion
  • Update head office of any personnel changes in a timely manner
  • Process cash orders, cash dispersals, and tip pool reconciliation
  • Review and input invoices into the inventory system; process transfers between locations
  • Prepare hourly payroll for processing
  • Ensure team members are equipped with necessary tools, equipment, and training to perform their jobs effectively
  • Provide administrative support for all special events
  • Support recruitment initiatives in conjunction with HR team
  • Maintain a clean and organized office


Required Experience & Qualifications:

  • Completion of post-secondary diploma or degree in a relevant field (i.e., Accounting, Business Administration)
  • At least two years of experience in an administrative role, responsible for multiple venues at once, in the hospitality industry
  • At least six months of experience processing payroll
  • Excellent English communication skills, both verbal and written
  • Proficient with Microsoft Office applications
  • Excellent professional presentation; a positive team player with a strong client service focus
  • A thoughtful and collaborative problem solver
  • Organized and able to work under pressure in a fast-paced and quickly changing environment
  • Ability to demonstrate sensitivity, objectivity, confidentiality, and good judgement when handling issues
  • Ability to multi-task and handle multiple projects; strong attention to detail

Interested, qualified candidates are invited to click here to apply. This position will remain open until filled.